Job Description

HOST Universal develops strategy and communications for purpose driven brands, businesses and collaborations - providing the creative space, people and thinking to help change-makers unlock their potential. We've worked with many world leading organisations to deliver a transformational impact and drive positive change.

We are seeking an organised, efficient Office Manager who shares our values. Initially on a 3-month contract to be reviewed, this is a fantastic opportunity to working within our fantastic offices in the heart of Soho.

Ideal candidates will be available immediately although all applications will be considered.

Duties will include:

• Opening the office at 8.30am
• Answering telephones/co-ordinating and fielding calls
• 1st point of contact for clients/suppliers
• Dealing with building management company on all aspects of building maintenance
• Monitoring and management of contract suppliers/upkeep of office i.e. cleaner, equipment maintenance and repair
• Monitoring and ordering of required office supplies including stationery, toiletries, cleaning materials and provisions
• Providing administrative support to 2 directors including planning and organising meetings – co-ordinating diaries, raising invoices, orders etc.
• Be responsible for maintaining photocopier/IT systems/phone system/back up systems
• Incoming and outgoing mail
• Management of petty cash
• Providing additional administrative support on specific projects when requested, including background research etc.
• Updating existing database with suppliers/clients
• Updating the HOST Twitter, Facebook and Website
• Maintaining the smooth running of office data systems (email to servers)

To apply, please submit your CV with salary expectations telling us which ethical companies you admire and why.

Due to a high number of applications anticipated for this role, we regret that only successful applicants will be contacted.

Strictly no agencies or publications please.